Document Management

Unlock the Power of Content with Scalable and Secure Document Management

A document management system (DMS) enables organizations to store, manage, and retrieve all organizational content and is a good fit for small-sized organizations. On the other hand, enterprise content management (ECM) software can offer all that a DMS has to offer and more. It is ideally suited for large enterprises as it goes beyond storage and offers capabilities like content capture, business process management, and long-term archival. A document management solution can be considered appropriate for a department in an organization for its content storage and retrieval requirements. NewgenONE Contextual Content Services Platform can be used for creating, capturing, managing, delivering, and archiving large volumes of documents. It provides access to enterprise content directly and through integration with business applications. NewgenONE enterprise document management software supports both centralized and distributed scanning with policy-based upload. Supports exhaustive document and folder searches on date, indexes, and general parameters as well as full-text search on image and electronic documents.

Features

Centralized storage
Version control and auditability
Approval Workflows
Security and access control
Easy search and retrieval
Disaster recovery
Indexing

USPs

Comprehensive Automation: Newgen’s DMS automates document-centric processes, reducing manual effort and increasing efficiency across workflows.
Seamless Integration: It easily integrates with existing systems, enabling organizations to leverage their current technology stack without disruption.
Advanced Security Features: The platform provides robust security measures, including encryption and role-based access control, ensuring sensitive information is protected.
Scalability: Designed to grow with the organization, Newgen’s DMS can scale to accommodate increasing volumes of documents and users.
Compliance and Governance: The system helps organizations adhere to regulatory requirements by maintaining audit trails and ensuring proper document retention.
Collaboration Tools: Built-in collaboration features enable teams to work together seamlessly on documents, improving productivity and communication.
Robust Analytics: The platform provides powerful analytics and reporting capabilities, giving insights into document usage and process efficiency.